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MINUTES OF MEETINGS
Camping
& Caravanning Club - Northants District Association
Minutes
of the 424th Meeting held on Saturday 3rd May 2008 onsite at Tall Trees,
Guyhirn
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Present: F Watts (Chairman) G. Potter
(Secretary) C
Addington R.
Thompson-Pettitt B
Sturgis C
Tompkins C. Lowe Apologies: K. Khan/D Ginns/S Williams Minutes of Last Meeting The Minutes of the 423rd
Meeting were approved as a true and correct record. Proposed: C. Lowe Seconded:
C Tompkins Matters Arising 421/11 – Treasure Hunt –
This was enjoyed by all who took part.
The Chairman apologised to B Sturgis for the mix-up over the evening
meal. 421/12 – New Water
Boilers. Carry forward to discuss at
next meeting. 421/12 – Trailer
refurbishment – Chairman still to liaise with D Ginns to empty trailer and
take to local farm for refurbishment. 421/12 – Photocopier –
Agreed to purchase at a later date. 423/5 – T Shirts for
Volleyball Team. C Tompkins to
organise 8 shirts for the team to wear when playing at Regional Meets. 423/5 – T shirts for
youth members. CT to get one T-shirt
produced just with the DA Logo on. 423/11 – Meal – Sheina Smith suggested that we have a
meet with a meal at the end of the season in order to encourage member’s to
out their names down to steward. Nick
Sharpe is prepared to do this. After
consulting the Sites List it was decided that Naseby was the only possible
venue. Secretary to contact Nick to
see if this is OK with him. It was
agreed that the theme should be a Chinese night. 423/13 – Golf Day –
Secretary to check with Golf Course next to Lyndon Top to see if we can book. 423/14 – Regalia. B Sturgis now has a supply of Regalia for
sale at weekend meets. C. Tompkins stated that
the company which prints the T-Shirts also does window stickers. He will take orders for these if members
wish to purchase them. 423/14 – Fees – Chairman stated
that one complaint has been received about the rise in the cost of weekend
fees. The Committee decided that they
felt the rise of 50p was reasonable. 423/14 – User Friendly
Marquee – Chairman has visited a company in Kettering and the one which they
advertise is too big for our purposes.
It was agreed that the marquees are should be sorted out and the poles
marked to enable easier erection. Treasurer’s Report Written report to follow. Youth Officer’s Report - Raffle Book for youth tickets has been lost. Chairman to obtain another book. It was agreed that all children that sleep
out in tents should receive a ticket. Jack York and Mark
Tompkins attended the Summer Youth Rally at North Kilworth and joined with
South Lincs to take part in the games and were part of a winning team. C Tompkins stated that
members had noticed that there was a behaviour problem at North Kilworth with
children “stabbing” chairs with darts and generally not treating the darts
and skittles with respect. It was
agreed that at future meets at North Kilworth the dart and skittles are only
used with the supervision of a responsible adult and that the Chairman will
announce at future coffee mornings that parents are totally responsible for their
children’s behaviour when on site. Proposed: B
Sturgis Seconded: C Addington Correspondence Green Paper 196/2008 –
Bouncy Castle Hire Sites Naseby has been booked
for September 5th to 7th (Chinese night planned) Foxhills booked for May 30th
to June 1st - currently no
steward. Camping Year 2009 The Committee agreed that
we book Burleigh Hill Farm for Spring Bank Holiday and Guyhirn for May Day Chairman stated that at
the last Regional Council Meeting it was stated that plans are being put into
place for sites to be entered onto
the main frame computer at HQ. Future Activities Charity Weekend All in hand – stalls to
include Tombola, Raffle and member’s own stalls (with a donation to the
Charity). Evening entertainment on Saturday
will be arranged by Chairman and Secretary. Stratford upon Avon –
Spring Bank Holiday. Chairman stated
that he has unable to be onsite on Friday as work commitments prevented
this. Sheina Smith had kindly offered
to assist Joan & Peter in stewarding Thursday and part of Friday and it
was felt that with the other offers of help there would be no problems. Regional Meet – This is
all in hand – C. Tompkins to obtain red and blue T-Shirts to sell to
members. Children’s outfits were
being made. Winter Activities Decision to be made at
next meeting on responsibilities for organising various events. AOB Marquees – C Tompkins stated that transportation of marquees
was potentially a problem. Whilst the
Chairman is prepared to do this it was OK,
but if not, it would prove difficult to get the marquee to site. Chairman stated the other DA’s split the
parts and members carry them but this was not ideal because if one member
failed to turn up it would not be possible to put the marquee up. Members who were prepared to tow out the
trailer were to be reimbursed and the Chairman proposed that we pay the same
rate as members of the National Council receive on presentation of a fuel
receipt. On-site Meetings – It was agreed that this was not ideal as one whole
morning had been taken up with the meeting.
The next meeting should be limited to 2 hours in order that members
who had a distance to travel could be home at a reasonable time. DATE OF NEXT
MEETING: – WEDNESDAY JUNE 4TH
– FRED & MAUREEN WATTS, 15 WHITEHILL ROAD,
DESBOROUGH. |
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Following the AGM on
March 1st, a special meeting was held to elect officers from the new
committee. This meeting was chaired
by the Treasurer, Mrs K Khan. Chairman: Fred
Watts Proposed: G Potter Seconded: B Sturgis Vice Chairman: Duncan Ginns Proposed:
K Khan Seconded: C Addington Secretary: Glennys Potter Proposed: D Ginns Seconded: R T-Pettitt Remaining officers to be
elected at the first committee meeting. Minutes
of the 423rd Meeting held on Monday March 17th 2008 at
the home of Colin & Jackie Tompkins, 1 Rea Close, East Hunsbury,
Northampton Present: F Watts (Chairman) G. Potter
(Secretary) D. Ginns (Vice Chairman) C Addington B
Sturgis C
Tompkins C. Lowe R.
Thompson-Pettitt Apologies: K. Khan Minutes of Last Meeting The Minutes of the 422nd
Meeting were approved as a true and correct record. Proposed: C. Lowe Seconded:
C Tompkins Matters Arising 421/6 - Countryside Care – K Garner has
expressed a wish to take this post – see Election of Officers. 421/11 – An excellent
evening – enjoyed by 30 members. 421/11 – Treasure Hunt –
Some names have been given to the Secretary of those who wish to take
part. 421/12 – New Water
Boilers. Carry forward to discuss at
next meeting. 421/12 – Trailer
refurbishment – Chairman still to liaise with D Ginns to empty trailer and take
to local farm for refurbishment. 421/12 – Photocopier –
Agreed to purchase at a later date. 422/10 – D Ginns has
received 26 bookings for the NFOL. 422/10 – Mardi Gras
entry. Pete Wright has started to
work on our entry for 2008. Treasurer’s Report No
report. Ann Smith, Regional Treasurer
is prepared to give any help if required. Chairman
stated that we need to give the Alzheimer’s charity a final figure and to
send a cheque. D Ginns asked why we did not present a large cheque as he had
2 at home. Chairman stated that he
was unaware of this and it was due to a misunderstanding with the retiring
Treasurer that we did not have one. Fees
for 2008 – Following a discussion it was agreed to raise the normal weekend
fee to £12 with £7.00 for one night
only. Easter
fees- as last year £40 for 5 nights/£35 for 4 nights/£30 for 3 nights. May
Day fees - £20 for 3 nights Spring
Bank - £42.50 for 5 nights or £8.50 per night. It was noted that on our Sites List the site was booked from
the 23rd to 28th – the actual booking with Stratford is
from 22nd to 27th. Secretary
to contact P Coaley to put onto website.
Booking Secretary to confirm dates with Stratford Watermeadows,
Chapel St Leonards – Fees set at £8.50/pun plus £2.50 per additional adult. Beeston
Regis – Fees set at £7.50 Henley –
Fees set at £8.00 Youth Officer’s Report Youth Leader stated that
Nick Sharpe had asked if Jake could take his youth test in 2008. It would be good if other youth members
can be encouraged to join him and then to organise weekends throughout the
year for practise. Discuss at Easter
Meet. Jack Blundell Trophy. –
It has been agreed that this is re-instated for youth members/junior members
camping in the youth area (when available) or next to their parent’s
caravans/tents. Tickets to be issued
by Stewards when booking in. Youth Leader’s Report
cont…………. Youth Rallies – Youth
Leader asked the meeting if youth attending rallies could be supplied with
polo shirts with the DA logo on.
Chairman asked if Youth Leader could look at costings and bring them
back to the next meeting (est £6.90 each).
It was also suggested that we purchase shirts for the volleyball team
to wear at the Regional Meet. This
was agreed. A suggestion that on
normal weekend meets the DA pays for children out to go swimming, etc. was
agreed. Youth Leader also said that
DA youth should be encouraged to raise funds by holding a youth fund raising
weekend. Proposed: C,
Lowe Seconded: C Tompkins Regional Rep’s Report (F
Watts) Report attached Matters arising from the above. Certificate of Honour – no nominations to be
made from the DA. Young Achiever – Suggestion that judges for
the Mardi Gras are given a resume to
decide the Young Achiever to represent Central Counties. Out & About – 3 monthly – not a popular
move with DA members. The only thing
it appears that we can do is to keep reporting this and to write to Region/HQ
expressing member’s dissatisfaction. NFOL 2011 – HQ have approved the Bank
Holiday weekend for this meet. Election of Countryside Care Officer Keith Garner has asked to be considered for
this position. Proposed: F Watts Seconded: D Ginns Election of Regional RepresentativeF Watts Proposed: G Potter Seconded: C Lowe Election of Assistant Regional RepresentativeC Tompkins Proposed: C Addington Seconded:
G Potter Election of PROC Tompkins Proposed: F Watts Seconded: R Thompson-Pettitt Correspondence From: NE Cheshire DA – Help with Volleyball Meet From: HQ – Notification of 50 year’s membership From: Reg Sec – Young Achiever Competition From: HQ – Green Paper 191/2008 – CRB checks for
Y Leaders From: HQ – Green Paper 192/2008 – VAT element in
Mileage From: HQ
- Green Paper 193/2008 – Details of new committee From: Notts DA – Goose Fair Booking Forms Matters Arising: 50 year membership –
Secretary has asked around and no-one can identify the recipient. Chairman stated that it would have been
nice if we had an address to send a congratulations message. Goose Fair Booking Forms
– passed to D Ginns Sites May 30th to
June 1st – Foxhills has been booked Booking Secretary has
enquired about Ullesthorpe Garden Centre but has been told that no tents are
allowed – it was therefore decided not to go ahead with this site. Meal – Sheina Smith
suggested that we have a meet with a meal at the end of the season in order
to encourage member’s to out their names down to steward.. Nick Sharpe is prepared to do this. After consulting the Sites List it was
decided that Naseby was the only possible venue. Secretary suggested that
it is a Theme Night – discuss at next meeting. Rockingham Castle –
Booking Secretary to ring to find out is they allow camping. Future Activities Easter Meet All OK – Chairman stated
that help would be appreciated as the Assistant Stewards were unable to
attend. May Day Meet C Lowe to ask Bob Lowe if
he will steward this meet. (Since
confirmed that they will do this) Spring Bank Holiday Still no Steward for this
Meet – Chairman will steward if there are no volunteers Easter weekend. Regional Meet – Mardi Gras – T-Shirts for Volleyball – C
Tompkins to take one to the printers to get a sample of what they will look
like. Red T-shirt with gold lettering
agreed. Treasure Hunt All OK – D Ginns will
need numbers for meal and transport a week at least before the meet. Winter Activities Golf Day – Agreed that we
arrange this for the last weekend of the Holiday Meet at Lyndon Top – Sunday
20th July. AOB New User Friendly
Marquee. Problems were experienced erecting the marquees which we have
at the FOL. C Tompkins has obtained
details of new marquees. Chairman
suggested we research for next meeting
- he will get details of one in Kettering. On-site Meetings – R Thompson –Pettitt and C Addington proposed that
we hold meetings on-site where possible to avoid the travelling which results
in late nights for committee members.
It was agreed that we try this for our next meeting. Regalia – C Tompkins asked if regalia could be brought out
for members to see at weekends A
sample board to be displayed at Easter.
He has also put together a merchandising folder for information on
items available. Woodford Halse – Marquee will be required as the barn will not be
available due to lambing. Kimbolton - A
suggestion has been made that we hold the Proms Night at Kimbolton – Chairman
stated that the Stewards are not happy with this suggestion on the grounds
that the site does not lend itself to this sort of activity. Secretary stated that Richard Bee has
approved this for Rutland Water.
Discuss at next meeting. DATE OF NEXT MEETING: ON SITE – SATURDAY 3RD
MAY 2008 – GUYHIRN – 9.30AM |
Minutes Of the 422nd Meeting of the Committee held on the 23rd January, 2008
422/3 Matters arising :
421/3 – Stratford
upon Avon – Spring Bank Holiday. Chairman has spoken t o the Site owner – All
ok
421-6
Countryside care – Chairman to talk to Keith Garner about this appointment at
the AGM.
421/11 – Night
at the dogs has been booked for February th.
421/11 – Treasure
Hunt – To be organised when camping at Rushton. D Ginns to check with the pub
re an evening meal.
421/12 – New
water boiler. Price approximately £170.00 Carry forward to next Meeting.
421/12 – Trailer
refurbishment. Chairman to liase with D Ginns to empty trailer amd take to
local farm for refurbishment.
421/12 – Photo
copier – Agreed to purchase at a later date.
422/4 Treasurer’s Report
Retiring
Treasurer reported that accounts have been audited to the end of the year. Bank
balance stands at £7822.84 which include Charity monies of approximately £600.
422/5 Youth Officers Report
Due to inclement
weather and illness only 2 Youth members attended the Winter Youth Rally at
North Kilworth. The Rally was poorly attended with only 36 members present, who
however, all enjoyed a trip to the Bowling, Indoor Games and a disco on
Saturday evening. The Summer Youth Rally will be held on the weekend of May 9/11th and will again be at
North Kilworth. Pennons, certificates and gifts from the DA were presented to
Jordan Thompson-Pettitt, Andrew Burrows, Jade Wellicome, Jack York and Mark
Tompkins at the “End of Season get together at South Kilworth.
422/6 Correspondence
From Regional
Secretary – Minutes of Meetings.
From Club
Treasurer – Annual Accounts 2007.
From HQ – Voluntary Officer’s Manual .
From Regional Secretary –
Memorial service.
From HQ – National Camping
Week
From HQ – Appointed Youth
Officer Badges.
422/7 Sites
No further progress on Sites. Chairman reported that we now have
volunteers for Stewarding Lyndon Top and Woodford Kettering. Stewards Board to
be taken to the AGM with a view to getting more volunteers.
422/8 AGM – Saturday 1st
March.
Tea/Coffee on arrival.
Chairman to obtain items required. M Ginns and B Sturgis to serve. Chairman
asked if the Youth Members who passed their test could bring their pennnons and
certificates to the AGM.
Chairman to contact
Altzeimers Society to see if a representative can attend the Meeting to accept
the cheque.
Keith Garner has agreed to
do the musical entertainment and there will be some in house entertainment
also.
The new President’s Jewel
will be presented tp Pat Coaley at the commencement of the Meeting.
Fred Watts, Glennys Potter,
Duncan Ginns, Ron Thompson Pettitt , Jason Brown, Brian Moore were eligible for
re-election. Chairman stated that Brian
Moore would not be seeking re-election. Secretary to contact Jason Brown to
find out if he wishes to stand for Committee again.
Treasurer to check Stewards
Sheet to ascertain winner of the “Coaley” Trophy.
Easter Meet
Chairman has contacted site
and everything is in order for the Easter Meet. He has been assured that we
will be able to have to whole field to camp not a reduced area as has been
suggested. Jackie Tompkins has booked the entertainer and there will be a
raffle and tombola stall. Which will be run by the Social Committee.
422/9 Winter activities
Meal - Agreed we combine
this with the Treasure Hunt as previously stated.
Golf day – Agreed that we
arrange this for the last weekend of the Holiday Meet at Lyndon Top. Sunday 20th
July.
422/10 AOB
Chairman said the new
Treasurer had limited access to a PC and proposed that the DA purchase one for
the Treasurer’s use. This was agreed by the Committee.
NFOL 2008. D Ginns said he
had only had 3 replies so far.
Fees – Discuss at the next
Meeting.
Mardi Gras – C Tompkins
produced his plan for the entry in the Mardi Gras. He stressed that this was
only his suggestion and that all ideas will be considered by the Membership at
the AGM.
Next Meeting Wednesday 19th
March.
.
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423/1 423/2 423/3 423/4 423/5 423/6 423/7 423/8 423/9 423/10 423/11 423/12 423/13 423/14 |
Following the AGM on
March 1st, a special meeting was held to elect officers from the
new committee. This meeting was
chaired by the Treasurer, Mrs K Khan. Chairman: Fred
Watts Proposed: G Potter Seconded: B Sturgis Vice Chairman: Duncan Ginns Proposed:
K Khan Seconded: C Addington Secretary: Glennys Potter Proposed: D Ginns Seconded: R T-Pettitt Remaining officers to be
elected at the first committee meeting. Minutes
of the 423rd Meeting held on Monday March 17th 2008 at
the home of Colin & Jackie Tompkins, 1 Rea Close, East Hunsbury,
Northampton Present: F Watts (Chairman) G. Potter
(Secretary) D. Ginns (Vice Chairman) C Addington B
Sturgis C
Tompkins C. Lowe R.
Thompson-Pettitt Apologies: K. Khan Minutes of Last Meeting The Minutes of the 422nd
Meeting were approved as a true and correct record. Proposed: C. Lowe Seconded:
C Tompkins Matters Arising 421/6 - Countryside Care – K Garner has
expressed a wish to take this post – see Election of Officers. 421/11 – An excellent
evening – enjoyed by 30 members. 421/11 – Treasure Hunt –
Some names have been given to the Secretary of those who wish to take
part. 421/12 – New Water
Boilers. Carry forward to discuss at
next meeting. 421/12 – Trailer
refurbishment – Chairman still to liaise with D Ginns to empty trailer and
take to local farm for refurbishment. 421/12 – Photocopier –
Agreed to purchase at a later date. 422/10 – D Ginns has
received 26 bookings for the NFOL. 422/10 – Mardi Gras
entry. Pete Wright has started to work
on our entry for 2008. Treasurer’s Report No
report. Ann Smith, Regional Treasurer
is prepared to give any help if required. Chairman
stated that we need to give the Alzheimer’s charity a final figure and to
send a cheque. D Ginns asked why we did not present a large cheque as he had
2 at home. Chairman stated that he
was unaware of this and it was due to a misunderstanding with the retiring
Treasurer that we did not have one. Fees
for 2008 – Following a discussion it was agreed to raise the normal weekend
fee to £12 with £7.00 for one night
only. Easter
fees- as last year £40 for 5 nights/£35 for 4 nights/£30 for 3 nights. May
Day fees - £20 for 3 nights Spring
Bank - £42.50 for 5 nights or £8.50 per night. It was noted that on our Sites List the site was booked from
the 23rd to 28th – the actual booking with Stratford is
from 22nd to 27th. Secretary
to contact P Coaley to put onto website.
Booking Secretary to confirm dates with Stratford Watermeadows,
Chapel St Leonards – Fees set at £8.50/pun plus £2.50 per additional adult. Beeston
Regis – Fees set at £7.50 Henley –
Fees set at £8.00 Youth Officer’s Report Youth Leader stated that
Nick Sharpe had asked if Jake could take his youth test in 2008. It would be good if other youth members
can be encouraged to join him and then to organise weekends throughout the
year for practise. Discuss at Easter
Meet. Jack Blundell Trophy. –
It has been agreed that this is re-instated for youth members/junior members
camping in the youth area (when available) or next to their parent’s
caravans/tents. Tickets to be issued
by Stewards when booking in. Youth Leader’s Report
cont…………. Youth Rallies – Youth
Leader asked the meeting if youth attending rallies could be supplied with
polo shirts with the DA logo on. Chairman
asked if Youth Leader could look at costings and bring them back to the next
meeting (est £6.90 each). It was also
suggested that we purchase shirts for the volleyball team to wear at the
Regional Meet. This was agreed. A suggestion that on normal
weekend meets the DA pays for children out to go swimming, etc. was
agreed. Youth Leader also said that
DA youth should be encouraged to raise funds by holding a youth fund raising
weekend. Proposed: C,
Lowe Seconded: C Tompkins Regional Rep’s Report (F
Watts) Report attached Matters arising from the above. Certificate of Honour – no nominations to be
made from the DA. Young Achiever – Suggestion that judges for
the Mardi Gras are given a resume to decide
the Young Achiever to represent Central Counties. Out & About – 3 monthly – not a popular
move with DA members. The only thing
it appears that we can do is to keep reporting this and to write to Region/HQ
expressing member’s dissatisfaction. NFOL 2011 – HQ have approved the Bank
Holiday weekend for this meet. Election of Countryside Care Officer Keith Garner has asked to be considered for
this position. Proposed: F Watts Seconded: D Ginns Election of Regional RepresentativeF Watts Proposed: G Potter Seconded: C Lowe |